University of Washington Medical Center is employing ADMINISTRATIVE COORDINATOR on Fri, 01 Nov 2013 06:05:57 GMT. The University of Washington Tacoma is a growing, urban-serving university that is deeply invested in its local communities. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma's commitment to diversity is central to an environment where...
ADMINISTRATIVE COORDINATOR
Location: Seattle Washington
Description: University of Washington Medical Center is employing ADMINISTRATIVE COORDINATOR right now, this position will be placed in Washington. More details about this position opportunity kindly see the descriptions. The University of Washington Tacoma is a growing, urban-serving university that is deeply invested in its local communities. As one of three campuses of a world-class university, UW Ta! coma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma's commitment to diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth.
The Office of the Chancellor has an outstanding opportunity for an Administrative Coordinator. This is a dynamic executive level office with a philosophy of team work at its core. The position requires a detail orientated individual who displays flexibility, excellent interpersonal skills, and the ability to work well with all levels of management and staff, as well as community members and students. She/he must have demonstrated ability and maturity to deal confidentially with sensitive situations and information; must be understanding and supportive of the mission and core values of the University of Washington Tacoma.
Specific duties include:
- With minim! al supervision, performing complex administrative support for the Office of the Chancellor, including the Vice Chancellors for Academic Affairs, and Finance and Administration and the Director of Academic Human Resources and the Executive Associate for the Chancellor, specific research projects as they relate to peers, other university policies and procedures and various academic interests.
- Preparing documents and other meeting materials for the Chancellor’s advisory board meetings, community partner meetings and other internal and external communication as needed
- Maintenance of Advisory Board books and notes
- Administering and reconciling budget and processes for chancellor’s internal funding program
- Performing difficult, complex, specialized office support work, which requires the exercise of independent judgment, the application of technical skills, and a detailed knowledge, such as responding to confidential personnel issues and re! quests, understanding the complexity of time management and schedules as well as having possessing the ability to assess and appropriately respond to requests made for meetings or time from those within the office
- In coordination with other office staff, setting up, organizing, and maintaining offices files, including personnel files
- Responsibility for tracking faculty personnel and recruitment forms and processes
- Creating and maintaining databases, lists, spreadsheets and files to ensure completeness and accuracy obtaining information from confidential sources
- Developing and maintaining departmental web site(s)
- Transcribing minutes and other notes from meetings, workshops, and/or retreats and preparing for distribution as needed
- Processing background checks for faculty candidates
- Preparing memos, letters, and other correspondence for accurate distribution
- Serving as a key member of the Chancellor’s o! ffice administrative staff and collaboratively working on ways to handl! e fluctuations in workload and identifying opportunities to improve office processes and procedures to bring greater operational effectiveness and efficiency
- Other duties as assigned
REQUIREMENTS:
Must be a UW Tacoma Employee
High school graduation or equivalent AND two years of experience in administrative support, overseeing and executing office operations OR equivalent education/experience.
Additional qualifications:
- Excellent oral and written communication skills
- Strong time management and organizational skills and ability to multi-task
- Experience working with a diverse group of individuals with varying needs and levels of understanding
- Proficiency with Microsoft Office Suite, especially Word and Excel, and web software
- Ability to work with ambiguity and work independently
DESIRED:
Condition of Employme! nt:
A writing sample will be required.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process
Part of the application process for this position includes completing an on-line Employment Eligibility assessment to obtain additional information that will be used in the evaluation process. The assessment will appear on your screen for you to complete as soon as you select "Apply to this Position" on this job announcement. Once you begin the assessment, it must be completed at that time. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until the assessment is complete.
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If you were eligible to this position, please email us your resume, with salary requirements and a resume to University of Washington ! Medical Center.
If you interested on this position just click on the Apply button, you will be redirected to the official website
This position starts available on: Fri, 01 Nov 2013 06:05:57 GMT
Apply ADMINISTRATIVE COORDINATOR Here
