Administrative Assistant
Location: Tacoma Washington!
Description: Fiduciary Counselling Inc is employing Administrative Assistant right now, this position will be placed in Washington. Detailed specification about this position opportunity please give attention to these descriptions. Primary Objective: Provide administrative support to the Tax, Trust & E state Department (TTE Department) professionals to ensure a ccurate and timely client service.
Outcomes :
1. Provide s administ rative support to the TTE Department to provide accurate and timely estate planning, tax and other legal consulting services to FCI clients .
2. Operate in a fast-paced legal environment requiring a high level of accuracy, time management, organization, and professionalism.
3. Facilitate recordkeeping as necessary for the TTE D! epartment, including the collection and safekeeping of client ! documents, consultant notes and correspondence.
4. Communicate effectively with clients, FCI personnel, and outside professionals as necessary to provide accurate and timely client service.
5. Act as a back-up for other office administrative functions, including wires, mail checking, reception, and mailroom.
Essential Job Functions and Responsibilities:
1. Provide administrative support to the TTE Department professionals, including, but not limited to, scheduling meetings, managing calendars, arranging travel, ordering and stocking necessary office supplies, updating project lists, tracking time, and hosting guests.
2. Coordinate activities through effective communication with clients, FCI employees and outside professionals as requested, including, but not limited to, answering telephone calls, responding to electronic mail, mailing and sending facsimiles, typing letters and memoranda, and forwarding correspondence.
3. Expedite the proc! ess of correspondence, including, but not limited to, opening, date stamping and routing mail; printing and filing electronic mail; preparing invoices for approval and payment; reconciling statements; and processing expense reimbursements.
4. Organizing and maintaining TTE Department files, including documentation, notes and correspondence.
5. P repare facilities and materials for events and meetings , including working with the FCI IT Department to ensure that equipment is operational.
6. Assist as necessary with the formatting, copying and assembly of deliverables to be used in conjunction with client estate planning meetings.
7. Provide back-up coverage for other office administrative functions, including wires, mail checking, reception and mailroom.
8. Complete other miscellaneous projects and participate in C ompany initiatives as assigned.
Competencies:
1. Accountability & Dependability: takes personal responsibility for ! the quality and timeliness of work, and achieves results with little ov! ersight; takes ownership.
2. Communicator: speaks, listens, and writes clearly and effectively.
3. Confidentiality: demonstrates ability to protect confidential information (the business and lives of the clients are confidential to the outside world, and the client’s individual activities are confidential with respect to each other).
4. Critical Thinking: ability to analyze situations, solve problems, think critically, create and make improvements.
5. Integrity: demonstrates the highest level of integrity of oneself.
6. Interaction with Others: builds relationships characterized by a high level of acceptance, cooperation , and mutual respect; promotes commitment within the team to achieve goals.
7. Organized: approaches the job in an organized and disciplined manner.
8. Overall Productivity: understands job requirements and standards, motivated to meet or exceed goals with accuracy, and seeks to ! produce the highest quality.
9. Project Management: uses tools and systems effectively, meets deadlines and budgets, coordinates resources and meets objectives.
10. Researching Information: identifies, collects, and organizes data for analysis and decision-making.
Education and Experience:
1. Associate’s degree or business certificate required.
2. Minimum 1 year related experience in a professional and fast paced office environment. Law firm experience helpful, but not required.
3. Intermediate Microsoft Office Suite skills.
Environment and Physical Demands:
1. Sitting, talking at a moderate volume level, hearing, fingering/grasping constantly
2. Standing, walking, reaching frequently
3. Bending, stooping, kneeling, and crouching as necessary to facilitate filing
4. Lifting up to 25 pounds occasionally
5. Operating audio visual devices and standard office equipment , such as computers, t! elephones, fax machines, and photocopiers
6. Typing and entering da! ta on a computer at a speed necessary for successful job performance
7. Looking at computer screen regularly
8. Organizing and sorting correspondence and other documents
9. Quiet, professional, results-oriented office environment
Fiduciary Counselling, Inc. is an Equal Opportunity Employer
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If you were eligible to this position, please email us your resume, with salary requirements and a resume to Fiduciary Counselling Inc.
If you interested on this position just click on the Apply button, you will be redirected to the official website
This position starts available on: Mon, 25 Nov 2013 21:01:14 GMT