NOW HIRING FOR DOCUMENTATION CONTROL SPECIALIST IN BURBANK CALIFORNIA
Classifies, stores, retrieves, and updates generated information by performing the following duties.
Duties and Responsibilities: Other duties may be assigned.
- Learn and maintain informational databases including but not limited to SmartSheet, SharePoint, Gensuite and PMI Results reporting (Material Analyzer software) for Quality and EHS related activities.
- Facilitate, support and help administer documentation & processes associated with site ISO internal audits (9001/14001/45001)
- Facilitate/administer Material Review Board activity for reworks and supplier chargebacks
- Facilitate/administer Management Of Change (MoC) activities
- Participates & may lead Kaizen events related to improvement initiatives
- Maintain & organize electronic files from multiple formats (Excel, Word and PDF) into data books (large pdf files) by Work Order, Material Heat # and Purchase Order identification
- Reads incoming material (certifications, documentation, and test reports), verifies accuracy, and sorts and codes according to file system.
- Stores material in paper form, or enters information into computerized storage system.
- Maintains accurate records of calibration activities. Ensures calibrations are carried out on schedule and in accordance with procedures.
- Retrieves materials for qualified personnel upon request.
- Searches for and investigates information contained in files, inserts additional data on file records, completes reports, and keeps files current.
- Keeps track of borrowed materials and ensures they are returned.
- Disposes of obsolete files in accordance with established retirement schedule or legal requirements.
- Scans materials or copies records, and examines materials for legibility.
- Types labels on reports.
- Implements changes to the filling system when directed to do so.
- Remove incoming material from receiving inspection to warehouse. Follow up with dock to stock paperwork and documentation.
Supervisory Responsibilities:
- This job has no supervisory responsibilities.
Qualifications:
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Prior experience working in a manufacturing environment preferred.
Educational Requirements:
- High school diploma or equivalent (GED)
- 3-5 years related experience and/or training; or equivalent combination of education and experience.
Skills / Equipment:
- Good skill/understanding of MS Office (Word and Excel) as well as the ability to quickly merge and manipulate information in PDF files formatting using Adobe, Nuance is similar programs.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
Other Requirements:
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and climb or balance. The employee frequently is required to stand and walk. The employee is occasionally required to stoop, kneel, crouch, or talk or hear. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
Other Requirements:
The successful candidate is responsible for complying with Ingersoll Rand Industries’ Code of Ethics and related policies. In executing his/her responsibilities, the job incumbent shall take all steps necessary to comply with our safety rules and requirements and must actively support the organization’s efforts to meet and exceed its goals of creating and maintaining a safe workplace.
This Job Description is a guide, intended to be flexible to evolve over time with business needs and demands, and updated periodically at the Company’s discretion. All employees are required to be cross-trained in all areas to support business needs.
Ingersoll Rand Industries is an Equal Opportunity Employer and will not discriminate based on race, religion, color, age, gender, sexual orientation, national origin, genetic information, veteran status, physical or mental disability, or other protected category, whether in recruitment, employment, promotion, transfer, compensation, or other conditions of employment.
Diversity & Inclusion
We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.
Starting Pay is $24 per hour but may be adjusted based on qualifications and experience. This is a full-time, hourly position.
Hours: Day time hours will vary and can be discussed
At Ingersoll Rand, we think and act like owners – of our business, our communities, our planet, and our health too. The Ingersoll Rand benefits program provides you with the tools and resources to take accountability for your health so that we can continue to help make life better.
Benefits of employment and include;
- Competitive Pay
- Medical and Prescription Drug Plans
- Wellness and Chronic Disease Management Programs
- Dental & Vision
- Employer Paid Life/AD&D Insurance
- Short- and Long-term Disability
- Health Savings Account
- Flexible Spending Account
- Enhanced Parental Leave
- Employee Assistance Program
- Discount Program
- Employee Stock Grant
- 401k Plan with a Company Match
- Paid Vacation
- 11 paid Holidays Throughout the Calendar Year
- Voluntary Benefits Include Legal, Accident and Critical Illness Protection
- Tuition Reimbursement
Integrated Management System (IMS) Authority and Responsibility
Employees have the authority and responsibility for the following:
- Supporting the Quality, Environmental, Health, Safety (QEH&S) policy, and strategic direction of the organization.
- Implementing and sustaining the Integrated Management System (IMS).
- Participating on quality and EH&S improvement teams and committees.
- Providing input and implementing actions to support quality and EH&S objectives.
- Providing input and implementing the accountability system.
- Following and enforcing company rules and procedures to ensure compliance with legal and other requirements.
- Conducting SWOT analysis to assist in the identification risks, hazards, environmental aspects and control of risks.
- Ensuring that quality and EH&S are considered (following the Management of Change procedure) when making changes involving processes, equipment, materials, procedures, building layouts and personnel.
- Attending required EH&S training and ensuring employees attend required training.
- Ensuring on-the-job training to new and transferred employees is provided.
- Communicating relevant information regarding quality and EH&S to employees.
- Conducting EH&S management audits, identifying root causes of deficiencies and implementing preventive/corrective actions
- Conducting incident investigations, identifying root causes and implementing preventive/corrective actions
- Performing periodic (at least annually) reviews of procedures, work instructions and Job Hazard and Environment Analysis (JHA)
- Encouraging active participation of employees in quality, environmental and health and safety related issues, or harassment.
Job Type: Full-time
Pay: From $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Commission pay
Work Location: In person
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