Procurement and Records Specialist
Location: City of Olympia, Washington
Description: City of Olympia, WA is at the momment seeking for Procurement and Records Specialist right now, this occupation will be reside in Washington. For detail informations about this occupation opportunity kindly see the descriptions.
Public Works General Services is looking for a qualified and motivated professional to join our Contract Administration and Project Support team. This position will be responsible for procurem ent, public records request coordination, project close-outs, and supporting capital-funded projects.
Ideal Candidate Profile
The ideal candidate profile includes the following:
- Experience with records, archiving, and file management.
- Expertise in municipal contracting, procurement, and related regulatory requirements.
- Advanced working knowledge of the Public Records Act.
- Ability to successfully manage and meet multiple deadlines.
- Be highly detail-oriented and organized.
- Must be a proactive problem solver, with the ability to manage processes and assignments with little to no supervision.
- To be considered, all applicants must submit a resume and cover letter by attaching them to your electronic application.
- The cover letter must be no more than two pages long and include specific examples of how you meet the Ideal Candidate Profile (above).
- This is a continuous recruitment. In order to be considered for the first round of interviews please submit your application by 5 pm May 25, 2018.
- Only electronic applications are accepted.
If you have any questions about the position and/or requirements, please contact Thanh Jeffers, Project & Contract Support Services Administrator, via email at tjeffers@ci.olympia.wa.us or by phone at (360) 753-8278.
Examples of Duties / Knowledge & Skills
The essential functions of this position include, but are not limited to:
- Ability to develop and implement procurement project activities from concept to completion; create processes and procedures for bids, qualifications, and proposals.
- Ability to research procurement areas for agency applicability and significant changes, create context and advise staff.
- Ability to act as consultant to staff by review ing procurement requests and specification drafts, making corrections and/or advising for revision.
- Ability to research suppliers and obtain vendor information; analyze product information.
- Ability to ensure procurement program compliance; develop and implement policies and procedures.
- Ability to coordinate and collaborate across a diverse cross section of programs and departments.
- Ability to coordinate public records request for the Public Works Department.
- Ability to coordinate and maintain records for project close-out including development and administration of program standards within legal requirements.
- Punctual, regular and reliable attendance is essential for successful job performance.
- Proactive problem solver and ability to manage processes and assignments with minimal need for prompting or supervision.
- Advanced proficiency in Microsoft Word, Excel, and Outlook.
Mini mum qualifications & Requirements
Knowledge, Skills and Abilities:
- Knowledge of and ability to use automated records management systems.
- Ability to read, understand, interpret, and apply information in work-related documents, including Washington State statutes related to this position as well as written directions, policies, and procedures.
- Proficiency using standard computer applications such as Word processing, Excel and Outlook email.
- Experience in negotiating, interpreting, implementing, and administering contracts and related agreements.
- Working knowledge of procurement, project management, and contract negotiation principles and practices, as well as public contract law and public sector liability issues.
- Excellent working knowledge of acquisition requirements, regulations, guidance and publications.
- Skill in analyzing and interpreting business periodicals, professional journals , technical procedures, or governmental regulations.
- Highly motivated, dependable, and friendly, while maintaining a positive attitude and contributing to a healthy team environment.
- Excellent customer service and communication skills, as well as demonstrated ability to present information to diverse groups and individuals.
- Ability to proofread and detect errors in documents such as reports and contract documents, etc.
- Attention to detail and accuracy when performing routine tasks.
- Organizational and time management skills.
- Ability to exercise independent judgment and seek guidance from supervisor when unsure.
- Ability to work effectively with peers, supervisor, and staff.
- Two years' experience in municipal contracting, procurement, and public records is required.
- Bachelor degree in Acquisition and Contract Management, Records Management, Social Science, Legal Studie s/Paralegal, Business Administration or closely related program is desired.
- Additional related experience may be substituted for the degree on a year for year basis.
- Must possess a valid Washington State Driver's License.
Supplemental information
Contacts:
- Frequent and successful contact/interaction with others in a variety of roles and representing various levels of authority both inside and outside the organization is critical to job and program success.
- Contacts will include representatives of the business community, civic and community groups, schools, local government, state agencies, media and the general public.
- Contact will be for the purpose of communicating program goals and gaining support for identified goals.
- Diplomacy, professionalism, enthusiasm and strong communication and interpersonal skills are required to gain cooperatio n and motivate others.
Supervision:
- May supervise assigned clerical, programming, and operations staff or volunteers including completing performance evaluations.
- The Procurement and Records Specialist is accountable for the quality and effectiveness of assigned programs and events.
- The Procurement and Records Specialist works in an office a majority of the time.
- Mobility sufficient for attendance at various meetings or to promote program activities is required.
- Field work may be necessary, depending on program assignment, requiring bending, stooping, climbing, walking over rough terrain, and exposure to weather conditions.
- Physical ability to carry or otherwise transport heavy boxes, displays, exhibit furnishings, etc. may be necessary.
- There is occasional stress related to meeting project and event time lines.
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If you were eligible to this occupation, please deliver us your resume, with salary requirements and a resume to City of Olympia, WA.
See software resume objective sample here.
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This occupation starts available on: Mon, 14 May 2018 11:55:37 GMT