Overhill Farms is hiring an experienced Executive Assistant to join our team!
The Executive Assistant will be responsible for providing support to our Chief Operating Officer as well as our Human Resources leader.
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This role does require the selected candidate to be on-site and will be based out of our Vernon, CA location.
This is an exciting opportunity to join a fast-paced company and provide valuable support to our leadership.
Who are we?
Overhill Farms is a leading custom manufacturer of high quality prepared frozen foods in co-manufacturing, private label and food services. Our commitment to quality is demonstrated in our becoming the first frozen food manufacturer in the U.S. to qualify for the Food Safety System Certification, a globally recognized standard.
With the support of our international parent company, CP Foods and US parent company, Bellisio Foods, Overhill Farms is a state-of-the-art manufacturing facility with a SQF level 3 certification to meet its large customer momentum.
Position Details
The Executive Assistant is responsible for supporting both the CEO and the Vernon Facility with handling the office-management duties, making travel arrangements, handling calendar events, organizing reports and documents, answering phones calls, setting up meetings, and screening visitors.
CEO Support:
- Handle highly confidential information while exercising professionalism and discretion.
- Assist with preparing for Board of Directors meetings.
- Calendar planning.
- Travel planning - International and domestic business travel (Air travel, Hotels, Ground transportation).
- Facilitate the international relocation of employees and their families.
- Prepare, reconcile, and submit expense reports.
Executive Leadership Team Support:
- Send communication on behalf of the ELT when needed.
- Meetings and company events: Coordinate meeting space, lunch/dinner, table tents, and help to prepare pre-reads and presentations for meetings.
- Support leadership with various tasks for Board meetings, Executive meetings, and Customer meetings.
- Business travel planning for guests if needed.
- Coordinate international and domestic business travel (Air travel, Hotels, Ground transportation).
Required Qualifications
- Experience providing administrative support.
- Fluent in Thai.
Desired Qualifications
- 5+ years of experience providing experience to senior level management.
- The ability to thrive in a fast-paced environment.
- Excellent organization and time-management skills.
- Must be able to work in a fast-paced environment.
- Must be able to coordinate and manage multiple priorities and projects.
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
- Experience in a company of 500 + employees is preferred.
- Excellent written and verbal communication skills.
- Excellent organizational skills and attention to detail.
- Five years of related experience preferred.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
