senior administrative assistant, Global Coffee - Seattle, WA
Location: Seattle, Washington
Description: Starbucks is looking of senior administrative assistant, Global Coffee - Seattle, WA right now, this job will be dwelled in Washington. Further informations about this job opportunity kindly read the description below. Job Summary and Mission This position contributes to Starbucks success by providing advanced, dedicated administrative support of a confidential and complex nature to one or more executives.
Handles confidential and non-routine information.
Exercises independent judgment and discretion in making decisions and carries out activities following general guidelines.
Demonstrates the ability to perform effectively with limited direction.
Models and acts in accordance with Starbucks guiding principles.
Summary of Key Responsibilities Responsibilities and essential job functions include but are not limited to the following:
Provides administrative support to one or more executives
Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives
Recognizes the need to re-prioritize as appropriate if business initiatives change and acts independently to realign executive priorities
Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail
Serves as a point of contact for the business unit or department
Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information
Escorts visitors
May organize, host and facilitate activities such as team and cross-functional meetings, conferences and department activities
Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials
May research background material and collect data for reports, meetings, events and correspondence
Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials, sometimes containing confidential content, ensuring that the final product has been edited for spelling, grammar and layout
Works with facilities department in planning and organizing team space maintenance and facilities moves
Provides support and resources to department hiring managers for new partner setup and immersion activities
Organizes and schedules team and department meetings, arranges for live and tele-presence audiovisual equipment, sets up meeting facilities and may take meeting minutes
Initiates special projects and process improvements based upon observations of department needs
Ensures that the projects achieve the expected results within the specified time frame and on budget
May direct the work of others
Schedules executive domestic and international travel in compliance with existing policies and procedures
Proactively addresses all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time and resources to promote productivity
Actively engages with executive's direct report team to ensure alignment of priorities and open communication paths.
May attend direct report team meetings as requested
Serves as a peer leader to administrative team within function
Advises department in the use of the business unit or department's products and services.
Takes initiative to provide training and coaching when appropriate
Advises department in awareness of and compliance with company policies and procedures.
Takes initiative to provide training and coaching when appropriate
Supports executive, department and administrative team in coffee education as a part of Starbucks core business
Maintains regular and punctual attendance Summary of Experience
Progressive administrative experience (7-9 years)
Providing support to executive level management - or equivalent (7-9 years)
Project management (7-9 years)
Fast-paced environment (7-9 years)
Basic Qualifications
High School diploma/GED or 4 or more years of US military service5 or more years of experience in a role performing administrative assistant or coordinator job functions
1 or more year(s) of experience in a role providing general administrative support for 1 or more senior-level manager(s)
4 or more years of experience in a role managing calendars and email in Microsoft Outlook
5 or more years of experience supporting projects
Interest and availability to work fixed hours in an office environment Required Knowledge, Skills and Abilities
Ability to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities
Demonstrates confidence, composure and professionalism
Advanced problem-solving skills
Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments
Ability to communicate clearly and concisely, both orally and in writing, with attention to detail
Ability to interact and communicate effectively at multiple levels of the organization
Ability to work independently, as part of a team and as a peer leader
Aptitude for identifying potential for process improvements and leading change process
Ability to deliver consistently high quality and professional customer service to both internal and external customers
Advanced proficiency in Microsoft Office Suite
Ability to handle confidential and sensitive information
Ability to exercise sound judgment and independent decision making
Demonstrates an aptitude for understanding the business, function and company priorities
Knowledge of general office administration, procedures and equipment
Ability to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities
Ability to perform successfully in a fast paced, dynamic environment
Starbucks and its brands are an equal opportunity employer of all qualified individuals, including minorities, women, veterans & individuals with disabilities. Starbucks and its brands will consider for employment qualified applicants with criminal histories in a manner consistent with all federal, state, and local ordinances.
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If you were eligible to this job, please send us your resume, with salary requirements and a resume to Starbucks.
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This job starts available on: Mon, 29 Jan 2018 09:44:49 GMT